Job Openings >> Purchasing Agent
Purchasing Agent
Summary
Title:Purchasing Agent
ID:1026
Department:Operations
Salary Range:$45,000-$55,000 DOE
Description

We are currently looking for a few additional team members that want to be part of our incredible success. If you are someone that likes to be challenged and wants to grow in your career, we are a company you want to meet! Our entire team is made up of hardworking, intelligent people that push themselves and their teammates to be the best they can be! If you’re looking for a place to punch the clock and fly under the radar, spare yourself the heartache and don’t apply.

Our systems and processes are well established and documented, all we need is someone looking for a new adventure.  It is imperative that you have experience with purchasing in a fast-paced environment, preferably in the technology or subcontracting field.

Immedia has been in business since 2004 and has earned a reputation for designing innovative solutions and delivering the highest level of service in the industry.  We believe the key to a great company is building a great culture.  If you are someone that isn’t afraid to work hard and understands the meaning of trust, you may be a great fit for our organization.     

Expectations and Objectives:

  1. Attitudinal:
    • Quickly embrace the Immedia values.
    • Maintain a positive attitude at all times.  Be representative of Immedia’s values to other trades, vendors and clients.
    • Maintain and foster effective working relationships with the entire staff through clear and effective communication, independent thinking and pro-active problem solving.  Be solution-oriented.
    • Keep all conversations positive and have Immedia’s best interest in mind.  If unable to satisfy unhappy employees, customers or vendors, refer to Manager.
    • Maintain focus on the tasks that are priority and ask for help when needed. 
  1. Administrative:        
    • Purchase all equipment specified for projects, tooling and components for custom and standard inventory as well as materials, office supplies and equipment needed for day to day operations.
    • Build and maintains strong business vendor relationships, and seek out new or alternate vendors as required.  Also establish accounts, and obtain product pricing with new vendors sourced by Engineering or Sales for new projects.
    • Review Purchase Order Request report from D-Tools for newly signed projects. 
      • Review project client file for quotes obtained for equipment.
      • Notify Engineering and Sales of discontinuations of equipment or pricing discrepancies.
      • Request equipment lead time from suppliers to ensure equipment will be available on desired installation date.
    • When instructed by PM, prepare and email purchase orders to appropriate suppliers according to D-Tools Purchase Order Requests by Project using quotes previously obtained by Sales, Engineering, or Operations Assistant.
    • Expedite and follow up on purchase orders as needed.  Update Materials Status Report with new orders for PM team.
    • Resolve order and billing discrepancies in coordination with accounting and vendors, and respond to inquiries on any material received.
    • Coordinate and participate in physical inventory on an annual basis.
    • Request Return Material Authorizations for items that were received but not required, acceptable or do not meet specifications.
    • Maintain stock items inventory at pre-determined minimum levels
    • Manage Warehouse Clerk’s daily activities, including Shipping/Receiving and Warehouse Cleanliness, small parts stocking and updating of Material Status Report with equipment ETAs.
    • Attend and participate in weekly PM Meeting.
    • Weekly & Monthly metric reporting, as instructed.
    • Complete monthly expense report for American Express transactions – reports should be returned to Accounting in accordance with their monthly request.
    • Other duties as necessary.
  1. Requirements:         
    • Four-year college or university degree and at least two years of related experience or equivalent combination of education and relevant experience in a purchasing position.
    • Sage 100 Experience
    • Ability to read, analyze and interpret general business communications and contracts.  Ability to write reports, business correspondence, and procedure documents.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
    • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions given in written, oral or schedule form.
    • Ability to communicate effectively verbally and in written form.
    • Fluent in Microsoft Office products (Excel, Word, Outlook, PowerPoint, OneNote), comfortable with frequent internet searches and research, prior experience using any inventory management application.
    • Ability to work a minimum of 40 hours per week, 8am-5pm daily.
    • Ability to sit for 3-4 hours at a time.
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